Reminder workflow in motion
48% fewer no-shows
Riverside Family Dental
Automated reminder sequences and same-day waitlist backfill turned empty chairs into booked appointments — without adding front-desk staff.
Your PracticeRunning Itself
We build AI automation systems for clinics, dental offices, and healthcare providers — handling scheduling, intake, reminders, and after-hours calls so your team focuses on patients, not the backlog.
Your best hire this year isn't a person
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Key Stats
The Impact,Quantified
24/7
Coverage. Nights, weekends, holidays. Your front desk never closes.
0
Missed calls from slow follow-up or after-hours patient drop-off.
70%
Of routine operations automated — scheduling, intake, reminders.
<18 min
Average response time to patient inquiries, day or night.
24/7
Coverage. Nights, weekends, holidays. Your front desk never closes.
0
Missed calls from slow follow-up or after-hours patient drop-off.
70%
Of routine operations automated — scheduling, intake, reminders.
<18 min
Average response time to patient inquiries, day or night.
Reminders firing · Intake processing · Dashboard updating — in real time
System active
Reminders sent
847
SMS sent · 2:14 PM
Reminder · 9:00 AM
Waitlist backfill · 11:32 AM
Intake processed
23
Avg 18 min turnaround
Fill rate today
94%
18-minute average response time — patients hear back the same evening, not the next business day.
Proven results
Two practices. Two problems solved.
Overnight intake pipeline
23 staff hours back every week
Northside Orthopedics
After-hours intake and insurance verification used to pile up until Monday. Now it's handled overnight — charts are ready before the first patient arrives.
From practice owners
They'd tell you if it didn't work
Missed calls were costing us three to four new patients a week. The system catches every after-hours inquiry and books them before we open. Our new-patient volume is up 31% — and I haven't hired anyone.
Work gallery
Systems built for practices like yours
Scheduling · Waitlist
Multi-location scheduling hub
94% fill rate across 3 sites
Intake · EHR sync
Patient intake automation
18 min average turnaround
Reminders · SMS
No-show recovery system
48% reduction in missed appointments
Voice · Booking
After-hours call routing
Zero missed new-patient calls
Insurance · Verification
Insurance verification pipeline
Pre-visit eligibility on 100% of bookings
Dashboard · Reporting
Operations command center
Single view across front desk workflows
The team
Built by people who've worked the front desk
Elena Vasquez
Founder · Practice operations
Former clinic administrator — built systems she wished she'd had.
Marcus Webb
Lead automation engineer
Specializes in scheduling, intake, and EHR integration workflows.
Priya Nair
Client success
Onboards practices in under two weeks with zero downtime.
David Kim
Compliance & workflow design
Keeps automations within HIPAA boundaries — operations only, never clinical.